Our contact details

Name: Yorkshire Smokefree

General phone number: 0800 612 0011 (free from landlines) or 0330 660 1166 (free from most mobiles)

Text: YSF to 80800

General inquiries email address: YorkshireSmokeFreeHUBAdmin@swyt.nhs.uk

Website: NHS Stop Smoking Service - Yorkshire Smokefree

The South West Yorkshire Partnership NHS Foundation Trust (SWYPFT) provides Yorkshire Smokefree. SWYPFT is the data controller for your information and decide on why and how information is used and shared.

Data Protection Officer contact details

The council is a Data Protection Officer and is responsible for monitoring our compliance with data protection requirements. You can contact them with queries or concerns relating to the use of your personal data at information.governance@swyt.nhs.uk or 07584 331791.

Data Controller contact details

The controller is:

Name: South Yorkshire Partnership NHS Foundation Trust

Address: Fieldhead, Ouchthorpe Lane, Wakefield WF1 3SP

Phone number: 0800 587 2108

Email: customer.services@swyt.nhs.uk

Website: Home - South West Yorkshire Partnership NHS Foundation Trust

How do we get information and why do we have it?

The personal information we collect is provided directly from you for one of the following reasons:

you have provided information to seek treatment – this is used directly for your treatment, and also to manage the services we provide, to clinically audit our services, investigate complaints, or to be used as evidence as part of an investigation into treatment
you have requested access to the client zone
you have made a complaint

We also receive personal information about you indirectly from other health and care organisations that have made referrals into the Smokefree service, including but not limited to:

Your GP
A hospital
Your local authority/ council
A family hub
A money management service
A social care provider

What information do we collect?

Personal information

We currently collect and use the following personal information:

Your name
Your address
Your date of birth
Your telephone number
Email address

More sensitive information

We process the following more sensitive data:

Information about your health conditions and illnesses, including any medicines you are taking
Information about any disabilities you have
Your gender
Your race or ethnic origin
Your sexual orientation
Your religion or belief
Your marriage or civil partnership
If you are pregnant or have recently had a baby
If you have any carers

Please note, you do not have to share this information, but it will help us to plan your individual treatment better and plan our services better if you do.

Who do we share information with?

We may share information with the following types of organisations:

Weight management services
Social care providers
Public health services
Social prescribing
Finance
Housing
Mental health services

In some circumstances we are legally obliged to share information. This includes:

when required by NHS England to develop national IT and data services
when reporting some infectious diseases
when a court orders us to do so
where a public inquiry requires the information

We will also share information if the public good outweighs your right to confidentiality. This could include:

where a serious crime has been committed
where there are serious risks to the public or staff
to protect children or vulnerable adults

We may also process your information anonymously, so that it can be used for purposes beyond your individual treatment whilst maintaining your confidentiality. These purposes will include to comply with the law and for public interest reasons.

Is information transferred outside the UK?

Yorkshire Smokefree data will never be transferred outside the UK.

What is our lawful basis for using information?

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for using personal information is consent - this must be freely given, specific, informed and unambiguous.

Common law duty of confidentiality

In our use of health information, we satisfy the common law duty of confidentiality because you have provided us with your consent.

How do we store your personal information?

Your information is securely stored on Yorkshire Smokefree’s information system for the time periods specified in the Records Management Code of Practice - NHS Transformation Directorate (england.nhs.uk). We will then dispose of the information as recommended by the Records Management Code for example we will:

archive your information within the system, which means it will no longer be accessible to users

What are your data protection rights?

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information (known as a Subject Access Request or SAR).

Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at accesstohealthrecords@swyt.nhs.uk or on 01226 644027/ 644028 if you wish to make a request.

Automated decision making

We will not use your information to make automated decisions without human involvement, which could have substantial impact on a person, for example in staff recruitment or staff rostering.

How do I complain?

If you have any concerns about our use of your personal information, you can make a complaint to us at information.governance@swyt.nhs.uk or 07584 331791.

Following this, if you are still unhappy with how we have used your data, you can then complain to the ICO.

The ICO’s address is:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk